Position Summary
We are seeking a detail-oriented and strategic Procurement Specialist to support our clinical operations by sourcing, negotiating, and procuring medical supplies, laboratory equipment, pharmaceuticals, and services. This role ensures timely availability of critical materials while maintaining compliance with healthcare regulations, quality standards, and budget requirements. The ideal candidate will have experience in clinical procurement and a strong understanding of regulatory and supply chain requirements in the healthcare or life sciences sector.
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Key Responsibilities
1. Sourcing & Purchasing
• Identify, evaluate, and select suppliers for medical equipment, clinical supplies, pharmaceuticals, laboratory reagents, and related services.
• Execute purchase orders and manage the end-to-end procurement process.
• Collaborate with clinical, pharmacy, laboratory, and research teams to forecast and fulfill supply needs.
2. Vendor & Contract Management
• Develop and maintain relationships with vendors, ensuring compliance with agreed terms, quality, and delivery schedules.
• Negotiate contracts, pricing, and service-level agreements (SLAs).
• Maintain approved vendor lists and conduct supplier performance evaluations.
3. Compliance & Quality Assurance
• Ensure all procurement activities comply with FDA, EMA, ISO, GxP, and other relevant healthcare regulations.
• Verify supplier certifications and product quality documentation.
• Maintain traceability of medical and pharmaceutical products, including lot tracking and expiry date monitoring.
4. Inventory & Logistics Coordination
• Monitor stock levels to prevent shortages or overstock.
• Coordinate storage and cold chain logistics for temperature-sensitive items.
• Work closely with warehouse and logistics teams for timely deliveries.
5. Financial & Reporting
• Manage procurement budgets, track spending, and identify cost-saving opportunities.
• Prepare regular procurement reports and metrics for management review.
• Participate in audits and support financial reconciliation processes.
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Qualifications
Education:
• Bachelor’s degree in Supply Chain Management, Business Administration, Healthcare Management, or related field.
• Certification in procurement (e.g., CIPS, CPSM, CSCP) preferred.
Experience:
• 3+ years of procurement experience in a healthcare, pharmaceutical, biotechnology, or clinical research environment.
• Experience with GPOs (Group Purchasing Organizations), supplier negotiations, and regulatory audits.
• Familiarity with ERP systems and procurement software.
Skills:
• Strong negotiation, analytical, and problem-solving skills.
• Knowledge of healthcare regulations and quality management systems.
• Excellent communication and stakeholder management abilities.
• Ability to manage multiple priorities under tight timelines.